This guide walks you through every stage of event planning, with real-world tips, checklists, and insights from disabled speakers, leaders, performers, and attendees.

Inside, you’ll find:

Stage 1: Planning the Event

✅ How to budget for accessibility from day one

✅ Venue Accessibility Checklist (think: door buttons, signage, lighting, pet relief areas)

✅ Tips for designing inclusive ticketing & promotion

✅ Best practices for accessibility training for volunteers and contractors

✅ Advice on creating access info hubs, quiet rooms, and accessible signage

Stage 2: On Event Day

✅ How to make accessibility support visible, proactive, and human

✅ Setting up an Accessibility Help Desk

✅ Reminders for staff visibility, assistive tech, and event signage

✅ How to support presenters with access needs (e.g., ASL visibility, pace, captioning)

✅ The importance of normalizing breaks and movement

Stage 3: After the Event

✅ Templates and suggestions for accessibility feedback forms

✅ Ways to debrief with access service providers

✅ How to organize feedback and improve future planning

✅ Reflective prompts to help you move from “good intentions” to sustainable change

Special Features

✅ “Don’t Be Basic” tips: small ways to make a big impact

✅ A gentle glossary of key accessibility concepts

✅ Considerations for disabled speakers and performers (from stage access to quiet spaces)

✅ Quotes, examples, and stories from community experts like Crip Rave, StopGap, and more