Plan events everyone can attend and actually enjoy

This free guide is your practical, community-rooted roadmap to planning events that are genuinely inclusive, not just compliant.

Whether you're organizing a board meeting, street festival, or sold-out conference, this resource helps you make accessibility the default.

Download your
free resource now!

✅ Instant access to the full 20+ page PDF

✅ Share it with your team, board, or venue partners

✅ Optional email updates on upcoming accessibility tips, resources & events

What’s inside the guide?

This guide walks you through every stage of event planning, with real-world tips, checklists, and insights from disabled speakers, leaders, performers, and attendees.

Inside, you’ll find:

Stage 1: Planning the Event

✅ How to budget for accessibility from day one

✅ Venue Accessibility Checklist (think: door buttons, signage, lighting, pet relief areas)

✅ Tips for designing inclusive ticketing & promotion

✅ Best practices for accessibility training for volunteers and contractors

✅ Advice on creating access info hubs, quiet rooms, and accessible signage

Stage 2: On Event Day

✅ How to make accessibility support visible, proactive, and human

✅ Setting up an Accessibility Help Desk

✅ Reminders for staff visibility, assistive tech, and event signage

✅ How to support presenters with access needs (e.g., ASL visibility, pace, captioning)

✅ The importance of normalizing breaks and movement

Stage 3: After the Event

✅ Templates and suggestions for accessibility feedback forms

✅ Ways to debrief with access service providers

✅ How to organize feedback and improve future planning

✅ Reflective prompts to help you move from “good intentions” to sustainable change

Special Features

✅ “Don’t Be Basic” tips: small ways to make a big impact

✅ A gentle glossary of key accessibility concepts

✅ Considerations for disabled speakers and performers (from stage access to quiet spaces)

✅ Quotes, examples, and stories from community experts like Crip Rave, StopGap, and more

Get the Free Guide

Ready to make your events more inclusive?

Download the Whimble Accessible Events Resource and get:

✅ Instant access to the full 20+ page PDF

✅ Share it with your team, board, or venue partners

✅ Optional email updates on upcoming accessibility tips, resources & events

Why Accessibility Shouldn’t
be an Afterthought

A practical, strategic, and ethical imperative for event organizers

Accessibility isn’t a bonus feature. It’s a foundational part of hosting events that are truly successful, inclusive, and future-facing.

For companies, festivals, venues, and cultural institutions, this guide is more than a checklist—it’s a tool to help you:

  • Reach wider, more diverse audiences

  • Build trust and credibility with communities who are too often excluded

  • Reduce legal and reputational risk by addressing access proactively

  • Align your practices with your DEI values in ways that are visible and meaningful

  • Create safer, more welcoming spaces where everyone can participate fully

  • Events that consider access from the start run more smoothly, foster stronger community relationships, and leave a lasting impact—for the right reasons.

“Choice has the potential to transform events from accessible to truly inclusive. ”
— From the Whimble Accessible Events Guide

Get the Free Guide

Ready to make your events more inclusive?

Download the Whimble Accessible Events Resource and get:

✅ Instant access to the full 20+ page PDF

✅ Share it with your team, board, or venue partners

✅ Optional email updates on upcoming accessibility tips, resources & events

Hire Whimble at your next event!

We don’t just talk about access—we design for it.

Whimble partners directly with event organizers, venues, and festivals to embed accessibility into the fabric of your event—not tack it on at the end.

We offer:

  • On-site personal care attendants for guests with disabilities

  • Guidance on inclusive planning and logistics

  • Accessibility-focused event support that prioritizes dignity and choice

“We appreciate that the service is available at a reasonable price to provide better accessibility for events and activities.”
— From a Partner of Whimble

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